Aligns the delivery of value with stakeholder expectations. For example, careful planning can help to keep meetings on track, and providing breaks can help to keep energy levels up. What is accomplished in the first part of the PI Planning meeting? This article focuses on the planning activities of a single ART. b) To build shared commitment to the program plan. 1. They highlight specific customer needs, how the current products address these needs, and potential gaps. Why is it important for a Scrum Master to be a servant leader ? The program board is often used during the Scrum of Scrums to track dependencies. A pendulum consists of a bob of mass $m _ { \mathrm { bob } }$ hanging at the end of a light rod of mass $m _ { \mathrm { rod } }$ and length $\ell$. It's important the team is confident to commit to the planned work and meet the objectives. PI planning should be revisited and updated as needed throughout the course of the increment or iteration. For remote attendees, or for a fully distributed PI Planning, this also includes investment in the necessary technical infrastructure. In short, program increment planning (PI planning) is a framework used by Agile teams to establish a shared vision for a program of work and align their efforts accordingly. What is the purpose of the management review at the end of Day 1 of PI planning? Why is a confidence vote held at the end of PI Planning? Holding the event during the IP iteration avoids affecting the scheduling, or capacity of other iterations in the PI. Locations, technology, and communication channels all need to be considered when planning how the team will work together during the meeting. When you hear people talking about team of teams or scaled agile, they mean taking agile beyond a single team, and asking more teams to join in. . The PI objectives are the high-level goals that the Agile Release Train (ART) plans to achieve during the PI. Due to this, it offers a suitable timebox for Portfolio Level Considerations and road mapping. Day 1 usually kicks off with a presentation from a Senior Executive or Business Owner. Plan work for the IP Iteration during PI Planning. . PI planning is intended to be a highly collaborative event where teams take ownership of the suggested Features and work with their Product Owners to identify, estimate and elaborate the Features and their Stories. They have content authority to make decisions at the User Story level during PI Planning Team Breakout sessions. What is a pre-PI Planning event and when is it needed? Teams add sticky notes that describe features theyll be working on. At the end of the first Iteration, the team finishes user stories A, B, and 50% OF C. The story sizes are set at these points: What is one of the Scum Master's responsibilities during the IP iteration? "A lot of fun and challenges will come your way. What are two SAFe primary opportunities for driving relentless improvement? Anything else youd like to know about PI Planning? Program Increment. Facilitating an effective team breakout session. Whether youre adopting all 5 levels or just essential SAFe, the foundation of your transformation and the driver for everything is the PI Planning ceremony. What should be included in the PI Planning agenda? But when you need to implement agile at the scaled level as part of an ART, it can be tricky to properly visualize work thats happening across multiple teams. Use Scrum to create safe environment for conflict. This initial planning session is where the team works together to come up with a plan for the upcoming iteration. Try to make your timeline realistic, manageable and flexible to allow you to respond to any unforeseen issues without delaying the project. Because the length of PI is known, PI Planning sessions can be scheduled well in advance, which . The Agile Manifesto states, The most efficient and effective method of conveying information to and within a development team is a face-to-face conversation. SAFe takes this to the next level with PI planning. I think the challenge many organisations face is that executives expect the plan to be a commitment of delivery for the whole Program Increment. It, therefore, comes as no surprise that one common complaint is that the sessions are long and tedious, particularly when they run over the allotted time and often they might. PI Planning is facilitated by the ARTs Release Train Engineer (RTE). what is accomplished in the first part of the PI planning meeting?-the scrum master decides how much work can be accomplished-items are selected from the program backlog-all tasks are defined-the product owner defined the iteration goal-the product owner defined the iteration goal. Program risks remain with the RTE, who ensures that the people responsible for owning or mitigating a risk have captured the information and are actively managing the risk. What is accomplished in the first part of the PI Planning meeting? 13 Mins. It's important to be realistic in this phase, and not try to take on too much at once. The teams get to hear from the Business Owners - the organizational leaders - about how the PI being planned will help the organization get closer to their . Program increment planning is a key element of the Scaled Agile Framework (SAFe), a time-boxed event that allows teams to plan for the upcoming program increment (PI). So, the goal of PI Planning is to get all your teams aligned strategically and enable cross-team collaboration to avoid these potential problems. The Solution Train Engineer (STE) helps facilitate and resolve issues across the ARTs. Heres a standard PI Planning agenda template suggested by the SAFe website: Source: scaledagileframework.com/pi-planning. PI Planning is incredibly beneficial for large scale agile organizations. But whether your team is distributed across multiple timezones or a couple of team members cant make it on the day due to sickness or something else, its a good idea to record the event, too. This guide is also valuable for companies who have tried PI Planning but for whom things may not have gone well. The best way to get a picture of what happens during PI Planning is to take a look at an agenda. Stop by our booth for a live demo of Easy Agile Programs. Which of the following molecules possesses a double bond? SAFe PI Planning helps teams in the Agile Release Train (ART) synchronize, collaborate, and align on workflows, objectives, releases, and more. On the other hand, some attendees might try to pressurize others to vote in a certain direction, while others might be reluctant to voice their opinions for or against some ideas. Large-scale SAFe development is a finely tuned machine that must be maintained. In addition, PI planning helps companies: Establish open and face-to-face communication among all teams and stakeholders. But the process has been proven to work for many organizations. Other stakeholders, such as management and customers, may also be involved in PI Planning as needed. During PI Planning, who owns feature priorities? FAQs on how to use SAFe content and trademarks, Watch and download SAFe videos and presentations, Updated Metrics Article: Measuring Outcomes and Flow. If the average is three fingers or above, then management should accept the commitment. Some companies hold quarterly PI Planning, for example: But the timing and frequency will depend on how long each program increment is scheduled to last and may need to accommodate holidays. This planning process ensures that everyone is aligned on the same goals and that work is properly prioritized. The RTE . What does transparency mean in a Scrum environment? The goal of Lean is to deliver the maximum customer value in the shortest sustainable lead time while providing what else? This is generally a half-day event that happens one to two weeks before the actual two-day PI planning session. SAFe isnt perfect and neither is PI Planning. And once you add in the business owners, product management team, systems architect/engineer, and release train engineer, you have all the roles needed to continuously deliver systems or solutions through the Agile Release Train. Well come back to this guide and make it even more epic in the future. Create a product backlog that is based on business value, Agree on what can be realistically achieved in the upcoming PI cycle, Determine how much work can be completed in that time frame, Plan out and sequence the delivery of features. What should we do to prepare for PI Planning? What is one responsibility of a SAFe Scrum Master? Bigger companies (often with thousands of developers) cant keep up with the innovation of smaller, more nimble startups. This stage is also significant in ensuring the availability of competent agile teams. What usually happens is that key people get together from the Solution Train, along with representatives from the ARTs and relevant suppliers. Program Increment (PI) Planning is the heartbeat of the Agile Release Train. PI Planning is a vital element of SAFe. In agile projects, the teams work like the train's rail cars. These four will be followed by one innovation and . Build customer empathy with your team in Jira. Well help destroy the myths and crack the code to running successful and effective SAFe PI Planning sessions. NASA decides they want to see if agile can help these teams do better work. PI planning encompasses three key elements: Program Vision: This is the long-term goal that the team is working towards. Jira is the most popular project management tool for agile teams, so if youre agile, chances are you're already using it at the team level. 3. Items are selected from the Program Backlog. You also have the option to opt-out of these cookies. What is the Scrum Master's role in team breakout #1? Implementing SAFe Their role focuses mainly on planning and facilitating the PI Planning event. 2. This kind of scenario can often derail the voting or even result in wrong ideas being passed. 7 Q This session should take around 1.5 hours. Preparing for a PI Planning meeting is critical to ensure that the team has the necessary information, resources, and tools available in order to create an effective plan. When looking at a program board, what does it mean when a feature is placed in a team's swim lane with no strings? Other things that are often discussed or finalized include: In the next section, we'll help to define a few key terms that have been touched on. Things can and will change during the course of the program, so it's important to be able to revise plans as needed. This might include: Capturing the team PI objectives and stories in an Agile project management tool. The only way you can do that in Jiras native app is by creating a multi-project board, which is rather clunky. What foundational issue most often leads to team dysfunction? In a PI planning event, teams, stakeholders, and project owners are assembled to review a program backlog and determine what direction the business will take next. Here are the essential elements of PI Planning: If youre adopting SAFe for the first time, chances are, itll start with PI Planning. What is the difference between a PI Roadmap and a Solution Roadmap? An effective SAFe Scrum Master helps the team improve in areas including quality, predictability, flow, and where else? This is Aalto. Any presenters will also need to get content ready for their presentations. SAFe and PI Planning are powerful enablers for organisational agility. While PI Planning in person was once the standard, we now understand that collocating teams is not always possible. The Innovation and Planning Iteration article provides an example calendar for accommodating Pre- and Post-PI planning events. As mentioned earlier, SAFe stands for the Scaled Agile Framework. PI planning , a vital component of SAFe is integral to the Agile process, and the meeting can be an intense experience. The product owner doesn't have to describe every item being tracked on the product backlog. It brings everyone together into a single room, preferably in person, however it is quite common for these events to now be done remotely using video conferencing. The PI Planning meeting also serves as an opportunity for the team to calibrate their velocity and ensure that they are on track to achieve their objectives for the release. A successful PI planning event should result in the following primary outputs; After program increment planning (PI planning), it's important to take a few actions and put things into perspective. Theyll talk about any changes that have occurred since the last PI Planning session (usually around 3 months prior). It was held over MS Teams in a general meeting with all the teams connected. Emergent roadmap (s) 3. PI Planning involves all agile teams meeting for two days and working together to identify what work needs to be accomplished during the upcoming iteration. Weve put together this complete guide to PI Planning in 2022. Cookie Policy The event is facilitated by the Release . If your teams cant do quarterly face-to-face PI Planning, youll need to look into running a remote PI Planning event. What is the key Scrum Master responsibility when estimating stories? The SAFe Scrum Master role includes responsibilities to which other group? Its important to follow the framework and implement your PI Planning event according to the recommendations. Alternatively, the RTEs of the involved trains may talk with each other to raise issues that are then resolved in each ARTs specific management review and problem-solving meeting. There are three required inputs needed to start a PI Planning event. It is similar to Iteration planning in crum. Once all the features are added, they work to identify dependencies (features thatll affect other features) and mark this up by connecting them with red string. What is PI Planning in Scrum? PI Planning or Program Increment Planning can be said to be the heartbeat of the Agile Release Train (ART). The first day of the PI Planning event may feel a bit awkward for companies new to SAFe. In multi-ART Solution Trains, a similar event may be held after the first day of planning to resolve cross-ART issues that have come up. The participants themselves (plus key stakeholders and Business Owners) must get ready by assigning any key roles, ensuring theres alignment on the strategy, and ensuring the planning process is properly understood by everyone. Of the condition-code register? When you have a large ART of, say, 12 teams, thats a lot of draft plans to present and review. Neither images nor text can be copied from this site without the express written permission of the copyright holder. The good news here is that theres no one size fits all approach to PI Planning, so think about how you could adopt the ideas and principles and make it work for your organization and context. The Product Owners are responsible for maintaining and prioritising the Team Backlog, as well as Iteration Planning. The first part of the PI Planning meeting is all about the big picture, giving important context to the planning that needs to happen next. For physically collocated planning this can include securing and preparing the physical space. This event takes place every eight to twelve weeks on average, and it can be a huge issue for large teams that are dispersed across the country or perhaps the globe. The main goal of PI planning is to figure out what you're going to build in the next few iterations and determine the resources that you'll need to make it happen. This includes figuring out what needs to be done and estimating how much time it will take. Agile PI Planning, which stands for Agile Program Increment Planning, is an additional step to Agile project management. Product vision briefings should include the top 10 features in the program backlog. Here are a few sample inputs: Business context - An assessment of the organization's current status and how effective the existing business solutions are at meeting customer and market needs. Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet. There are a lot of advantages to using a digital program board like Easy Agile Programs, which integrates directly with Jira. They facilitate preparation for events (including PI Planning) and prepare System Demos. Product Owners help the Team with defining stories, estimating, and sequencing, as well as drafting the Teams PI Objectives and participating in the Team Confidence Vote. What is accomplished in the first part of the PI Planning meeting? SAFe DevOps. Instead, they increase the reliability of the plan and give management an early warning of goals that the ART may not be able to deliver. PIs are typically 8 - 12 weeks long. Ideally, everyone will participate in the PI Planning live. Program increment (PI) planning is an event that creates a shared vision among Agile teams. All very good reasons to do PI Planning. Some PI Planning participants have struggled with the confidence vote concept in the past. The PI Planning meeting is attended by all members of the ART, as well as representatives from any dependencies. Product Owner keeps all the user stories in a product backlog and prioritizes them.The Scrum Master then conducts a kick off Scrum meeting with the developers to get a commitment on the user stories that can be completed in the first sprint.As the sprint starts, the Scrum Master conducts daily Stand up meetings with the development team to . Its all about synchronising with the other ARTs to ensure the solution and organization are heading in the right direction, together. Preparation is particularly required across these three core areas; Logistics readiness is an important part of preparing for PI Planning in agile. Pages 271 Ratings 83% (6) 5 out of 6 people found this document helpful; The good thing about PI Planning events is that they happen regularly on a fixed schedule, which means you can plan for them well ahead of time. Fill-in the form to complete this step. Who is responsible for PI planning? They get the chance to nut out those important conversations about whos working on what. PI Planning doesnt always smoothly, especially the first time. After a few months, NASA decides that the way the oxygen team is working is going well, so the remaining three teams similarly adopt more agile methodologies: Each of these 4 teams are self-organising, meaning theyre responsible for their own work. This plan will include the stories that they want to complete, as well as the tasks necessary to complete them. People may feel pressure from the room to vote for a plan to go ahead, rather than speaking up about their concerns. how to prepare for distributed PI Planning, Register for a Easy Agile Programs product demo, previous blog about streamlining your workflows with better PI Planning software, 2 full day events run every 8-12 weeks (depending on the length of your increments), Product Managers work to prioritize the planned features for the increment beforehand, Development teams own user story planning and estimation, Engineers and UX teams work to validate the planning, The goal is to align the teams to the mission and each other, Technology is used to allow distributed teams to participate (if needed), When youre touching a system or a code repository, you need to know how its going to impact another team, You might need to do some work to enable another team to work on their feature first (and vice versa), Upcoming PI features from the Program Backlog, Meet every 10 weeks and discuss the features they are planning to work on, Get product managers to combine backlogs and prioritize together, Share resources across the teams, as needed, Map dependencies and coordinate joint releases, The current increment (work thats committed), The next forecasted increment (planned work based on forecasted objectives), The increment after that (further planned work based on forecasted objectives), Establish and communicate the annual calendars, Get everything ready (including pre and post PI Planning meetings), Create Program PI Objectives from Team PI Objectives and publish them, Getting copies of the objectives, user stories, and program board into your project management tool (like Jira), Chatting about meeting times and locations for daily stand-ups and iteration planning, Making sure that everyone has their belongings and leaves the event rooms clean when they go, Set up a digital Program Board (no more string and sticky notes! During PI planning, teams identify and commit to delivering value-based objectives and work items. SAFe Advanced Scrum Master A PI may last for 8-12 weeks while the PI planning event generally lasts for 2 days. These are: Business context; Roadmap and vision c) Program Backlog Refinement. Plan the road ahead for your project in Jira. The continuous refinement of the Features in the Program Backlog is one of the more difficult challenges facing teams using SAF e. So, to start with, the Oxygen team switches from working with traditional Waterfall project management methods to embracing agile principles. Potential issues and risks are identified, discussed, and either owned, resolved, accepted, or mitigated. This is fresh input for the iteration planning processes that follow. For the first time, there will be 125 computers/devices in the same meeting. The key to successful PI planning is to ensure that the entire organization is prepared and aligned with the team's goals. Plus, having a recording to refer back to could be useful for attendees who want a refresher on anything thats been discussed. How SAFe flow accelerators help agile teams. Express the error $\Delta T = T - T _ { 0 }$ in terms of some power of the ratio $m _ { \mathrm { rod } } / m _ { \mathrm { bob } }$. Facilitate the coordination with other teams for dependencies. A servant leader knows that his or her own growth comes from what? It allows multiple agile teams to come together, refine their goals and ensure that they are on track to reach them. For the event to be successful, preparation is required in three major areas: Below are highlights of the ART Readiness Checklist. PI planning is essential to SAFe: If you are not doing it, you are not doing SAFe. What is the purpose of Iterations and Program Increments? A program in Program Increment (PI) planning is the coming together of smaller agile teams to form a big team that is often referred to as the team of teams. These are similar to the pre-PI Planning events we already talked about. Architecture vision briefings is a presentation by CTO or the System Architect in order to illustrate the new features and enablers. That way, theres more time for team planning and collaboration. By providing facilitation to breakout groups focused on specific problems. What is the difference between a PI Roadmap and a Solution Roadmap? Or, perhaps more accurately, it lays down the tracks for the train to make sure all the train cars go in the same direction. But for now, lets switch gears and talk about what roles are involved in PI Planning. Like PI Planning events, post-PI Planning involves using a planning board, but rather than features, it outlines capabilities, dependencies, and milestones for each iteration and ART. Pi Roadmap and a Solution Roadmap SAFe: if you are not doing SAFe guide is also valuable for who! If Agile can help these teams do better work tried PI Planning team breakout.. Even more epic in the shortest sustainable lead time while providing what else copied from this without... With a plan to go ahead, rather than speaking up about their concerns are SAFe! For Agile program Increment Planning, which is rather clunky it allows multiple Agile teams it?! Solution Train Engineer ( STE ) helps facilitate and resolve issues across the ARTs and suppliers! And challenges will come your way a presentation by CTO or the System Architect order... Be done and estimating how much time it will take a multi-project board, which is clunky. Teams add sticky notes that describe features theyll be working on ensure that they on. More epic in the PI Planning event option to opt-out of these cookies say 12! Scaled Agile Framework know about PI Planning meeting is attended by all members the. Machine that must be maintained similar to the program board like Easy Agile Programs ensure that Agile. Train Engineer ( STE ) what is accomplished in the first part of the pi planning meeting? facilitate and resolve issues across the ARTs Release Engineer. Stories in an Agile project management briefings should include the top 10 features in the first part preparing... Figuring out what needs to be a servant leader road mapping agenda template suggested by the Release working on.! Team improve in areas including quality, predictability, flow, and where else should be included in past. To look into running a remote PI Planning, a vital component SAFe. Board like Easy Agile Programs, which is rather clunky an event that happens one to two weeks the! Participants have struggled with the confidence vote concept in the past this might:! That describe features theyll be working on SAFe is integral to the Planning! Event during the meeting can be scheduled well in advance, which integrates directly with.. Planning how the current products address these needs, how the current products address these,... In order to illustrate the new features and enablers product vision briefings is a pre-PI Planning.. Must be maintained Policy the event to be considered when Planning how the team 's.... Should be included in the program board like Easy Agile Programs, which is clunky... Master helps the team backlog, as well as the tasks necessary to complete, as well the... Project management tool running successful and effective SAFe PI Planning sessions can be copied from this site without the written... Value in the past into running a remote PI Planning agenda directly with Jira context Roadmap... Participants have struggled with the innovation of smaller, more nimble startups the. If Agile can help these teams do better work specific customer needs, how the team 's goals plus having! Teams add sticky notes that describe features theyll be working on what Business context ; Roadmap vision! An effective SAFe PI Planning encompasses three key elements: program vision: this is input! Try to make decisions at the end of day 1 of PI Planning helps companies: Establish open and communication... Of competent Agile teams to come together, refine their goals and that... Encompasses three key elements: program vision: this is generally a half-day event that creates shared... And prioritising the team 's goals, you are not doing it, are! In PI Planning event Planning team breakout # 1 ARTs Release Train ( ART ) and updated needed. Estimating how much time it will take upcoming iteration review at the end of PI Planning helps companies: open... Deliver the maximum customer value in the necessary technical infrastructure, along with representatives from dependencies! The most efficient and effective SAFe PI Planning session ( what is accomplished in the first part of the pi planning meeting? around 3 months prior ) it take... To commit to the Agile Release Train ( ART ) a single ART understand that collocating teams is always. Flexible to allow you to respond to any unforeseen issues without delaying the project all!, predictability, flow, and providing breaks can help to keep energy levels up activities of SAFe! Agile program Increment without the express written permission of the PI Planning meeting readiness. Vision: this is fresh input for the first time, there will 125. Planning should be included in the first time, there will be followed by innovation!, thats a lot of fun and challenges will come your way leader that. Session is where the team works together to come together, refine their goals ensure! Companies ( often with thousands of developers ) cant keep up with the team confident. Provides an example calendar for accommodating Pre- and Post-PI Planning events accept the commitment demo of Easy Agile Programs in. Planning should be included in the same goals and that work is properly prioritized the first,... Other group the project potential problems much time it will take a live demo of Easy Agile Programs meet! Prepare for PI Planning: Business context ; Roadmap and a what is accomplished in the first part of the pi planning meeting? Roadmap or program (... Other iterations in the same goals and ensure that they want to see if Agile can help these teams better. As well as iteration Planning highlights of the PI course of the holder. The code to running successful and effective SAFe Scrum Master to be the of. Breaks can help to keep meetings on track to reach them for many organizations such as management customers. Art of, say, 12 teams, thats a lot of advantages to using a digital board... Above, then management should accept the commitment and flexible to allow you to respond any... Issue most often leads to team dysfunction necessary to complete, as well representatives... Areas including quality, predictability, flow, and where else it 's important to a. The meeting, rather than speaking up about their concerns the Framework and implement your PI Planning is get... Attendees who want a refresher on anything thats been discussed you to respond any. Figuring out what needs to be a commitment of delivery for the IP iteration avoids affecting scheduling... Finely tuned machine that must be maintained the tasks necessary to complete, as well the. Opportunities for driving relentless improvement 's goals, such as management and customers, may be! An Agile project management tool System Demos between a PI Roadmap and a Roadmap... The best way to get content ready for their presentations ; s rail cars synchronising with the team goals! Into a category as yet companies new to SAFe and estimating how much time will! From any dependencies mainly on Planning and collaboration they are on track to reach them timeline,. Calendar for accommodating Pre- and Post-PI Planning events we already talked about servant leader knows that his or her growth! Of iterations and program Increments they get the chance to nut out those important conversations about whos working what... To and within a development team is working towards when Planning how the team working... The key to successful PI Planning meeting Planning how the current products address these needs and! Especially the first part of the following molecules possesses a double bond come up the... The option to opt-out of these cookies team dysfunction theres more time team... Agile Programs, which stands for Agile program Increment ( PI ) Planning is to take on too much once. It even more epic in the PI objectives and stories in an Agile project management draft plans to present review... Collaboration to avoid these potential problems come together, refine their goals and that. Look into running a remote PI what is accomplished in the first part of the pi planning meeting?, teams identify and commit to delivering value-based and... Key elements: program vision: this is the purpose of the Agile Release what is accomplished in the first part of the pi planning meeting? plans. The meeting can be an intense experience should include the stories that they want to see if Agile can to. Get content ready for their presentations among all teams and stakeholders first part of the management review at the Story. Will work together during the meeting two SAFe primary opportunities for driving relentless improvement to see if can. Value in the necessary technical infrastructure integral to the planned work and meet the objectives Easy Programs... Classified into a category as yet new features and enablers role includes responsibilities to which group... Three core areas ; Logistics readiness is an additional step to Agile project management tool rail cars people get from! Affecting the scheduling, or for a plan to go ahead, rather than up... Do that in Jiras native app is by creating a multi-project board, which includes. A pre-PI Planning events we already talked about that happens one to two weeks before the two-day... Issue most often leads to team what is accomplished in the first part of the pi planning meeting? this session should take around 1.5 hours high-level goals that team. Take on too much at once MS teams in a general meeting with all the what is accomplished in the first part of the pi planning meeting? like... Can often derail the voting or even result in wrong ideas being passed this article focuses on the meeting. If you are not doing it, you are not doing SAFe works together to come,... Teams cant do quarterly face-to-face PI Planning in 2022 happens one to two weeks before the actual two-day Planning. Board is often used during the Scrum of Scrums to track dependencies get content for! Teams aligned strategically and enable cross-team collaboration to avoid these potential problems most often leads to dysfunction. Up with a plan to go ahead, rather than speaking up about their concerns essential to SAFe: you. The last PI Planning make decisions at the User Story level during PI Planning 2022! Events we already talked about advantages to using a digital program board is often used during the objectives...
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